Too Much Information Overwhelms Us

Learn to keep under control the volumes of information coming at you, to keep the excess from affecting your productivity.

Wednesday, December 1, 2010


©image:

Every day the amount of information we receive increases, especially via the Internet. It is time to take the necessary steps to control the flow of information so that we get only the information which serves productivity.

1 - Every meeting, whether physical or virtual, must have a concrete goal, a calendar, a start time and end time and everyone attending must have a specific and definite purpose for being there.

2 - Stop adding people to processes and groups. Any person who is added to a process, group, communication, computer, or whatever, increases the complexity of the information produced and reduces productivity. This, because people tend to say and do things then others tend to respond and so on.

3 - Question the abuse of predefined email distribution lists and reconsider all people added to the CC in an e-mail, and most importantly, do not automatically use the "Reply to all” option.

4 - Try not to create preparatory meetings for other meetings, and resist the temptation to involve everyone on each issue.

5 - Encourage and reward employees for their ability to take risks and make their own decisions.

6 - Prevent matrix management where each employee can depend of several bosses. This is a "brilliant management concept" impossible to implement without causing confusion, which creates more problems than it solves.

7 - Prevent non-critical management methods which are in fashion, they generate tons of meetings, with always nebulous results.

8 – Control those who want to be always aware of everything and demand to be informed in detail, in accordance with micromanaging techniques.

9 - Do not use any collaboration or communication tools; unless the return on investment is clear (ROI).

10 - Always be aware that now more than ever, time is each person´s greatest asset.



Market Intelligence

Everything about business information imports in Central America.

Top importers - Quantities, amounts and prices.

more info

More on this topic

Do You Want Your Press Release to be Read?

November 2015

Far too many emails arrive in people's inboxes, therefore if you dont want your business communication to be deleted, it has to be properly structured.

EDITORIAL

It is very difficult for an email address to not be captured by those unscrupulous people who are dedicated to marketing, and more and more time is wasted because of the tens or hundreds of unwanted communications that are sent (spam).

A Little Less Conversation

February 2010

Have you ever invited employees to a meeting just so they wouldn't feel left out? If so, you may be an overcommunicator.

When was the last time you scheduled a meeting and invited eight people instead of the three people who really needed to be there simply because you didn't want anyone to feel left out?

Rewarding Good Performance

August 2009

Acknowledging and rewarding good performances improves employee satisfaction and increases the organization's productivity.

Explicit recognition must be part of the staff management strategy, as much as an adequate remuneration policy. Salary is not the only source of satisfaction for employees.

Email is a Problem ...

July 2013

Being an essential tool, dealing with e-mails takes up valuable time for entrepreneurs and executives, therefore it is essential to optimize its use.

Otto Stecher, Director of Business Outsourcing Services at Deloitte, writes:

We spent a lot of time on issues that the end of the day do not add value. When asked in a small survey what things took time away from more important matters, most people said e-mail.

 close (x)

Receive more news about Management

Suscribe FOR FREE to CentralAmericaDATA EXPRESS.
The most important news of Central America, every day.

Type in your e-mail address:

* Al suscribirse, estará aceptando los terminos y condiciones


Automotive and Industrial Oil Lubricants

OEHC Lubricantes cover the automotive, maritime, heavy equipment, industrial, agriculture sector and greases.
Minimum quantity one 40 FT Container (96 drums of 55 Gal...

Stock Indexes

(Mar 24)
Dow Jones
-0.29%
S&P 500
-0.08%
Nasdaq
0.19%

Commodities

(Mar 24)
Brent Crude Oil
50.920
Coffee "C"
140.00
Gold
1,243
Silver
17.710